Printing is a necessity across nearly all industries, even in our highly digitized world. However, hard copy is not without its expenses. Despite the fact that the vast majority of companies don’t track the cost of printing (we would estimate somewhere in the range of 90% give or take), print costs can represent up to 10% of revenues or more.

Yes, that much. If you account for the cost of equipment, supplies, technical support, and so on, it can add up. 10% is huge, which is why some businesses find that they can enjoy substantial cost savings by using our managed print service.

In this post, we’ll explore exactly what a managed print service (MPS) can do for your business, how it saves you money, and how you can learn more about our service.

mps for small businessesManaged Print Services Do All The Heavy Lifting For You

Managed print services are provided by an external third party (that’s us). While services differ from one provider to another (you can see a comprehensive listing of our services here), the gist of it is that the MPS provider manages your company’s printing needs, usually “from top to bottom.”

That includes:

  • Needs assessment, i.e., we can help you choose the best hardware for your specific needs and growth goals. Some of your current hardware might be fine (note that your equipment doesn’t have to be made by Xerox) and in some cases we may suggest upgrades.
  • Parts and supplies are part of the service, so for example paper and ink, but also if a part of your equipment breaks or malfunctions we can fix/replace it
  • Implementation of hardware security to keep your documents and devices safe from hackers, viruses, and other prying eyes
  • Detailed tracking for how your equipment is being used, which is a major benefit when it comes time to do budgeting

The list above is non-exhaustive. All businesses are different, so no two MPS plans are exactly alike—we’re here to help you and your team have access to the equipment and services you need the most to meet your unique goals.

Perhaps the biggest cost-saving benefit of having an MPS is that last bullet point up there—the data analysis and tracking. As we mentioned initially, the overwhelming majority of companies don’t track their printing expenses, but you don’t have to be one of them. Once you start tracking your expenditures on document output, you’ll have a much easier time doing your budgeting for the quarter.

Finally, another worthwhile consideration is that an MPS provider will handle all tech support issues for you. If you have an internal IT staff (or a singular “IT person”), this will no longer be on their plate, freeing them up to work on other things for the company. Generally speaking, IT spend about 15-20% of their time on printer/MFP related technical support issues, so this benefit isn’t insignificant.

benefits of managed print servicesEnhance Your Efficiency, Productivity, and Cost Savings Today

The new year is almost upon us. If 2019 sounds like a good time to cut costs and improve productivity for your entire staff, we’d love to hear from you. Our team of trained experts would love to start a conversation about how we can help you simplify your budget and improve accessibility and security with our managed print services.

Visit us in Colorado Springs or call us at (719) 634-1134 to learn more today. If you’d like to upgrade your office equipment to modern Xerox technology, you’re also more than welcome to request a free online quote.