Does your business work with customer information that’s even remotely sensitive?
These days, that’s a pretty important responsibility. As you’ve no doubt noticed, consumer privacy (and the desire for more of it) has been at the forefront of countless headlines in the news. And with good reason—data breaches are occurring with increasing regularity, even from enterprise-tier corporations who, at one point, seemed impervious to such attacks.
Xerox, thankfully, makes it a simple process to implement strong security measures, even for businesses without a dedicated IT staff. It’s a topic we’ve covered before on the blog; a good starting point is our post How to Balance Ease-of-Use With Security Precautions for Your Xerox MFP which will show you that keeping your data secure (and therefore the data of your customers as well) absolutely doesn’t mean sacrificing convenience or functionality.
But what about when you need to keep information secure on a hard copy version of a document? In cases like that, where certain bits of information need to be shared and others definitely don’t, you’ll most likely turn to the age-old solution of redaction. Let’s learn a little bit more about that and how Xerox makes it easier for you to redact sensitive information from documents, even automatically.
Security Benefits of the Xerox Auto-Redaction App
Redacting a document has traditionally been a bit of a hassle—most word processing programs didn’t even support this kind of functionality out-of-the-box, meaning that privacy-conscious document preparers would have to manually alter the text that needed to be redacted. If the document wasn’t easily editable (for example, as PDFs used to be), the process was even more complicated. At times, it would have been easier to go “old school” and literally redact important bits from the document with a black magic marker.
Fortunately, those days are over, thanks to the Xerox Auto-Redaction App.
Here’s how it works: the app is designed to help you automatically detect the most common kinds of personally identifiable information, such as names, addresses, social security numbers, credit card numbers, and so on. You can even enter in your own criteria for customized auto-redaction.
This app can even be set up to work based on region, so non-US users can use it too for standards where addresses, dates, and names might be written differently than they are in the United States.
The biggest benefit of this app is that it makes redacting information in documents of any size easy and foolproof—in longer documents, this can be a huge boon to both staff productivity and the efficiency of your security measures. Imagine how difficult it would be to redact sensitive information from a document that was, say, 200 pages long. To have perfect accuracy would be no small task indeed, unless you were using the Xerox Auto-Redaction App.
Learn More About How Xerox Can Enhance Business & Client Security
Xerox offers privacy and security-conscious business owners and office administrators a bevy of options, features, and enhancements that simply aren’t available from the competition. If you’d like to get a better idea of what you can do to protect your data and your client’s data, just take a look at some of these posts from our blog:
- How & Why to Start Using Xerox Secure Print
- How to Protect Your Small Business From Ransomware Attacks
- What Happens When You Update Your Xerox Printer?
To learn more about Xerox office products and how they can transform the way you do business, please feel free to contact us at Preferred Document Solutions by calling (719) 634-1134, sending us an email, or requesting a free online quote.